At a Glance
Customer: A leading Czech bank, 7000+
Use Case: Create a Report Catalogue that gives access to reports and reduces duplication.
- 10+ Systems
- 100+ Power users
- 1000+ Reports
- An increase in the re-use of existing reports
- An increase in the quality of reports
- A huge decrease in the number of duplicates
- A single point of access
"With SEMANTA, the bank's reports can be accessed from a single location."
Organise and share your reports
Large organisations today are overwhelmed by the number of reports circulating through their offices and databases. Whether it's a monthly financial statement or just a weekly hours attendance sheet, the numbers involved are staggering, often in the tens of thousands.
In 2014, Semanta was approached by a leading Czech bank. They wanted to bring order to their reporting world and cut down on report duplication. At the time that we began working with them they had an estimated five thousand reports in multiple platforms and it was overwhelming them. BI had a staff that was numbered in the tens of people. The bank employed thousands. When a request for a report came in, it was easier and faster for BI to actually make a new one than search for the original! Not only that, when the report had been written, the only way to share it was by email. So not only was the number of duplicate reports growing out of control but the number that were beyond any kind of data governance - circulating from inbox to inbox - was increasing too. One estimate put it at several thousand!
SEMANTA is designed to connect to all of an organisation's reporting platforms, locate every report the organisation has, index it and assign a steward to each newly indexed entry. The BI team and report stewards can then work through this list of entries and catalogue each report. Duplicates or redundant reports can be deleted. Up-to-date and relevant reports can be annotated and properly catalogued.
The prospect of cataloguing all your reports is daunting. However, with good planning it's not so hard. In the bank's case, it took a little over 6 months. The bank's reports can now be accessed from a single location. Better still, they are no longer only accessible to the BI team. Any user can search the report catalogue, find the report he or she is looking for, read it, comment on it and share it with others. The creation of duplicates has been almost completely eradicated and the ability to excercise data governance has cut down on confusion and errors.
What we learnt
By cataloguing the reports and opening up access to them we found that business users would be far less likely to request duplicates. Re-use of existing reports has increased their quality and the bank has been able to make significant savings.